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Privacy Policy

Last Updated: 04 April 2025

Welcome to the United Erasmus Cup!
Your privacy matters to us. This Privacy Policy explains how we collect, use, and protect your information when you visit or interact with our website (https://www.unitederasmuscup.com) or take part in any of our events or activities.

1. Who We Are

United Erasmus Cup (UEC) is a student-led initiative that creates international football experiences combining sport, travel, and cultural exchange. If you have any questions about this policy or your data, contact us at:
📧 hello@unitederasmuscup.com

2. What Information We Collect

When you visit our site or register for an event, we may collect:

Information You Provide:

  • Name and contact info (email, phone)

  • University and Erasmus city

  • Preferences (e.g., role in the event: player, spectator, volunteer)

  • Team name or members (if applicable)

Automatically Collected Data:

  • IP address and location (general, not exact)

  • Device type and browser

  • Pages visited, time spent, clicks (via Google Analytics)

3. How We Use Your Data

We use your information to:

  • Register you for events

  • Contact you with updates or confirmations

  • Understand interest and improve the event experience

  • Send relevant info about upcoming editions or news (with your consent)

  • Analyze website traffic and improve usability

4. Legal Basis for Processing

We process your data based on:

  • Consent (when you sign up or opt in to emails)

  • Contractual necessity (to register you or manage participation)

  • Legitimate interest (to improve the website and events)

5. How We Share Your Data

We do not sell or rent your data to anyone.
We may share data with:

  • Service providers (like our website host or email platform)

  • Analytics tools (Google Analytics, Search Console)

All partners comply with privacy regulations.

6. Your Rights (Especially under GDPR)

You have the right to:

  • Access the data we have about you

  • Correct or update your info

  • Request deletion (“Right to be Forgotten”)

  • Withdraw consent at any time

  • Object to processing or ask us to limit how we use your info

To do this, email us at privacy@unitederasmuscup.com

7. Cookies

We use cookies to improve your browsing experience and analyze traffic. You can choose to accept or reject cookies through your browser settings.

8. How We Protect Your Data

We take data protection seriously. We use secure connections (HTTPS), limit access to your information, and keep systems updated.

9. Third-Party Links

Our website may include links to social media platforms or other Erasmus-related sites. We are not responsible for their privacy practices — please review their policies.

10. Updates to This Policy

We may update this policy occasionally. Any changes will be posted here with a new “Last Updated” date. If major changes occur, we’ll let you know.

Thanks for being part of the UEC community!
Let’s keep your data safe while you make unforgettable memories.

United Erasmus Cup - Terms and Conditions

1. Introduction Welcome to the United Erasmus Cup! These Terms and Conditions outline the rules and regulations for participation in the event. By registering and participating, all players, teams, and attendees agree to comply with these terms.

2. Eligibility

  • Participants must be students or alumni of Erasmus programs or affiliated universities.

  • All players must register with accurate personal information.

  • Teams must consist of a minimum of [X] players and a maximum of [Y] players.

  • Participants must be at least [age] years old to enter.

3. Registration and Fees

  • All participants must complete the official registration process before the deadline.

  • A participation fee of [amount] must be paid upon registration.

  • Fees are non-refundable unless the event is canceled by the organizers.

4. Code of Conduct

  • All participants must show respect towards referees, opponents, and event staff.

  • Discriminatory behavior, violence, or unsportsmanlike conduct will lead to disqualification.

  • Alcohol and illegal substances are strictly prohibited during the event.

5. Match Rules

  • Matches will be played according to the official rules outlined by the organizing committee.

  • Decisions made by referees are final and must be respected.

  • Any disputes must be reported to event officials immediately.

6. Liability and Insurance

  • Participants join at their own risk and are responsible for their own insurance coverage.

  • The organizers are not liable for injuries, lost items, or damages incurred during the event.

7. Media and Photography

  • By participating, attendees agree to be photographed and recorded for promotional purposes.

  • If a participant does not wish to appear in media coverage, they must notify the organizers in writing before the event.

8. Event Cancellation or Changes

  • The organizers reserve the right to modify schedules, venues, or rules if necessary.

  • In case of cancellation due to unforeseen circumstances, refunds may be issued at the discretion of the organizers.

9. Data Protection

  • Personal information provided during registration will be used solely for event organization and will not be shared with third parties without consent.

10. Agreement By registering for the United Erasmus Cup, all participants confirm that they have read, understood, and agreed to these Terms and Conditions.

For any questions or further information, please contact [event contact details].